Bachelorette, birthday and divorce parties, work socials and “girls’ night out” bookings are a staple of pole studios. They’re fun to teach, they fill evenings and weekends that classes don’t, and every guest is a potential new student who has just had a great first experience in your space.
Why parties matter
- Revenue per hour. One private group can bring in more than a regular class in the same slot.
- Discovery. Most guests would never have booked a pole class on their own.
- Word of mouth. Parties get photographed, posted and talked about.
Pricing a party
Most studios use one of two models:
- Flat fee for up to a set number of guests, with a per-person charge after that. It’s simple to quote and protects you when guests drop out.
- Per person with a minimum. It feels fairer to guests who are splitting the cost, but always set a minimum so a party of three is still worth your instructor’s time.
Either way, take payment up front, put your cancellation and rescheduling policy in writing, and check the price covers the instructor, the room, cleaning and your admin time.
Capacity check: as with classes, plan around roughly one or two guests per pole. A twelve-person party in a six-pole room means guests take turns, so plan the session around that.
Running the party
A typical 60 to 90-minute party might look like this:
- Welcome and safety briefing: shoes, jewelry, lotion, and how the poles work.
- Warm-up to music they’ll recognize.
- Two or three beginner spins that anyone can land.
- A short routine that links those moves, performed in small groups.
- Photo time, with the guest of honor front and center.
Keep every move beginner-safe, with no inverts, whatever the group asks for. Decide your policy on alcohol in advance and include it in the booking confirmation. Many studios don’t allow drinking before or during the class part of a party.
The admin side
- Waivers from every guest, ideally signed online before the day, so the party starts on time.
- A guest list with names and emails. That list is how you follow up later.
- Photo consent collected separately, if you’d like to share party photos on social.
- A clear confirmation covering arrival time, what to wear, what to bring and your policies.
The follow-up is where students come from
Most studios run a great party and then never speak to the guests again. A simple follow-up within a week changes that:
- Thank the group and share one great photo, with consent.
- Offer party guests an intro offer, such as a few beginner classes at a discount that expire in 30 days.
- Suggest a gift card for the next birthday or bachelorette in their circle.
- Invite them to an open-level class so their first “real” class feels familiar.
A party is one night. A party guest who becomes a member is worth years.
Setting it up in Pole Studio Manager
In PSM, parties sit on the same calendar as your classes, with their own room, instructor and payment, so you can see at a glance when the studio is free. Guests sign online waivers that are saved to their profile. Your intro offer can be a sales item available only to new students, with a 30-day expiration, and gift cards are sold through the same client portal.
